How to Edit Text and Images in a PDF Using Word?

June 25, 2024 5 mins read

Using Word to edit PDFs is a cost-effective solution since it eliminates the need for purchasing additional PDF editing software. Most users already have access to Microsoft Word, making it a readily available and economical option.

Editing text and images in a PDF using Word is a practical, efficient, and accessible solution for anyone looking to modify PDF documents. This guide will walk you through the process of using Word to edit PDFs.

In this article:

Why Editing Specific Elements in Word of PDFs is Important?
1.How to Edit Text in PDFs Using Word?

1.1 How to Edit and Format Text
1.2 How to Fix PDF to Word Formatting?

Why Editing Specific Elements in Word of PDFs is Important?

Editing specific elements within a PDF can be crucial for various reasons. Whether you're updating a business report, correcting errors in an academic paper, or customizing a form, being able to edit text and images ensures that your documents remain relevant and accurate. Unlike simple text edits, modifying images and other embedded elements can help you tailor your document's visual presentation, making it more engaging and professional.

Editing PDFs in Word is useful across various scenarios:

If you're a business person, the documents and reports, including company reports, marketing materials, and financial statements should keep updating. In this case, editable and secure documents become important.
If you're a student, they should correct errors, updat information, and enhance visuals in educational materials. So they may have the need to annotate and edit the academic papers and e-books (always in .pdf).
For myself, I will edit PDF when customizing resumes, filling out forms, and making minor edits to personal documents.

So, we can see, editing PDF is crucial in our daily life. Keep the format correct while editing is also important. Luckily, If you’re used to utilize Word, it is not difficult to edit PDF Using Word! I’ll explore how to convert PDF to Word and how to edit text and images in a PDF using Word.

1. How to Edit Text in PDFs Using Word?

To begin editing a PDF in Word, you first need to open the file within Word. Here's how to do it:

Step 1. Open Word Launch Microsoft Word on your computer.

Step 2. Open PDF File

Click on "File" in the top-left corner.
Select "Open" from the menu.
Browse to the location of your PDF file and select it.
Click "Open".

Step 3. Conversion Notice Word will display a notice indicating that it will convert your PDF to an editable Word document. Click "OK" to proceed.

Step 4. Review the Document Once the PDF is open in Word, review the document for any conversion errors or formatting issues that may have occurred during the process.

Things to Consider:

Formatting Accuracy: The conversion process might not perfectly replicate the original PDF's formatting. You may need to adjust fonts, spacing, or margins after editing.
Complex Layouts: PDFs with complex layouts (multiple columns, tables, images) might not convert well into Word. You might end up with a lot of rearranging to do.
Scanning vs. Text-Based PDFs: If your PDF was scanned from a physical document, it likely won't be editable in Word. Word can only edit PDFs that have actual text content, not scanned images of text.

To avoid losing formatting when convert PDF to Word, you can try AmindPDF! It’s easy and accurate to convert PDF documents to Word with this software. You don’t have to adjust the fonts, spacing, margins, or rearrange the tables, you’ll get the word file as exactly as what is shown on the PDF documents.

1 How to Edit and Format Text

Editing text in a converted PDF is similar to editing any Word document. Here are the steps:

Step 1. Select Text: Click and drag your mouse over the text you want to edit.

Step 2. Edit Text: You can now type to add, delete, or modify text as needed.

Step 3. Formatting Text:

Fonts: Change the font type, size, and color using the options in the "Home" tab.
Alignment: Adjust text alignment (left, center, right, justify) using the alignment buttons.
Spacing: Modify line and paragraph spacing using the "Line and Paragraph Spacing" options.

Step 4. Styles and Headings: Apply styles and headings to maintain consistency. Use the "Styles" section in the "Home" tab to apply predefined styles.

2 How to Fix PDF to Word Formatting?

Issue: Text Flow and Alignment: Text may not align properly after conversion.
Solution: Use the "Show/Hide ¶" feature to view paragraph marks and manually adjust alignment.

Issue: Fonts and Formatting: The original PDF fonts may not be available.
Solution: Select a similar font available in Word and reapply formatting.

2. How to Edit Images in PDFs Using Word?

1 Use AmindPDF

Editing images in a PDF converted to Word can be straightforward with the AmindPDF:

Step 1. Select the Image Click on the image you want to replace or edit.

Step 2. Replace Image

Right-click on the image and select "Change Picture".
Choose "From a File" to select a new image from your computer.
Browse and select the new image, then click "Insert".

Step 3. Edit Image

Use the ["Picture Tools"] that appear when you select an image.
Options include "Corrections", "Color", "Artistic Effects", and "Crop".

2 Adjusting Image Settings [Free]

To ensure your images are properly adjusted within the document, follow these steps:

Step 1. Resizing Images:

Click on the image to select it.
Drag the corners of the image to resize it while maintaining the aspect ratio.
Alternatively, use the "Size" options in the "Format" tab.

Step 2. Positioning Images:

Use the "Wrap Text" option to position the image relative to text.
Options include "In Line with Text", "Square", "Tight", "Through", "Top and Bottom", "Behind Text", and "In Front of Text".

Step 3. Applying Effects:

Use the "Picture Effects" options to apply shadows, reflections, glows, and other effects.

3. Bonus: How to Edit Tables and Charts in PDF Using Word?

Tables and charts often present more significant challenges during PDF conversion. Here's how to handle them:

1. Editing Tables:

Select the table by clicking on it.
Use the "Table Tools" to modify the table's design and layout.
Add or delete rows and columns as needed.

2. Editing Charts:

Click on the chart to select it.
Use the "Chart Tools" to edit the chart type, data, and design.
Modify chart elements such as titles, legends, and data labels.

4. How to Convert Word to PDF?

Before finalizing your document, ensure all changes are saved, here is how to check:

1. Save Your Document:

Click "File" and select "Save As".
Choose a location to save your document.
Select the file format (e.g., Word Document or PDF) and click "Save".

2. Review Changes:

Go through the document to ensure all edits are correctly applied.
Check for any remaining formatting issues.

When you’re ready to export the document back to PDF format, you should export the edited document for further sharing. Here is how to do:

Step 1. Export as PDF

Click "File" and select "Export".
Choose "Create PDF/XPS Document".
Click "Create PDF/XPS".

Step 2. Optimize PDF

In the Publish as PDF or XPS dialog box, choose options such as "Optimize for Standard (publishing online and printing)" or "Optimize for Minimum size (publishing online)".
Click "Publish" to save your document as a PDF.

3. Review the Exported PDF

Open the exported PDF to ensure all changes and formatting are preserved.
Make any necessary adjustments and re-export if needed.

Besides, you can enhance your document by adding new elements:

1. Adding Text Boxes:

Go to the "Insert" tab.
Click "Text Box" and choose a style.
Draw the text box in the desired location and enter your text.

2. Adding Images:

Go to the "Insert" tab.
Click "Pictures" and select "This Device" to add an image from your computer.
Position and format the image as needed.

3. Adding Hyperlinks:

Select the text or image where you want to add a hyperlink.
Right-click and select "Link".
Enter the URL and click "OK".

4. Adding Annotations:

Use the "Insert" tab to add comments, footnotes, and endnotes.

Conclusion

Editing text and images in a PDF using Word can be a straightforward process if you follow the right steps. By understanding how to open, edit, and export PDFs in Word, you can effectively manage and update your documents for various purposes. Whether you're working on business reports, academic papers, or personal documents, these skills will help you maintain accurate and professional content. Practice these techniques and explore Word’s tools to become proficient in PDF editing.

This comprehensive guide provides all the necessary information to edit text and images in PDFs using Word, ensuring you can handle various editing tasks with confidence.

Heather Marston

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