[Fix] PDF Not Converting to Word Correctly

Category: Edit PDF

July 25, 2024 4 mins read

Converting a PDF to a Word document can often be a frustrating process, with various errors popping up that distort the original content. Whether you're dealing with font issues, incorrect words, text chaos, misalignment, redundant blanks, or missing URLs, these common problems can be addressed with some straightforward solutions. Additionally, using a reliable PDF editor can help you retain the original layout and make the conversion process smoother. Let's dive into the specifics of solving these PDF to Word conversion issues.

Section 1 Font Type and Size Error

One of the most common issues encountered during PDF to Word conversion is the change in font type and size. This discrepancy can occur because the fonts used in the original PDF are not available on your system, or the conversion software doesn't handle the fonts correctly.

Solution: To fix font type and size errors, ensure that the fonts used in the PDF are installed on your computer. If the original font is not available, you can embed the fonts within the PDF before conversion. Most PDF editors have an option to embed fonts. Additionally, using a reliable PDF to Word converter that maintains font integrity can help reduce these issues.

Section 2 Wrong Words

1 Recognize Words Wrongly

Another frequent problem is the incorrect recognition of words. This issue often arises from the limitations of Optical Character Recognition (OCR) technology used by the conversion software.

Solution: To minimize word recognition errors, use high-quality, clear PDFs. If the source document is scanned, ensure it is scanned at a high resolution. Moreover, opting for advanced PDF to Word converters with robust OCR capabilities can significantly improve accuracy.

2 Confused on Word and Number

Sometimes, the software may confuse words with numbers, especially in documents containing complex data or tables.

Solution: Carefully review the converted document and manually correct any instances where words have been misinterpreted as numbers. Utilizing conversion tools specifically designed for handling documents with extensive numerical data can also help.

Section 3 Text Chaos

1 PDF with Hyphentated Words

Hyphenated words at the end of lines in PDFs can create chaos in the converted Word document, breaking the flow of text and creating readability issues.

Solution: Before converting, edit the PDF to remove or consolidate hyphenated words. Alternatively, use conversion software that can intelligently handle hyphenations.

2 Bold/Italic Error

Bold and italicized text often lose their formatting during the conversion process, leading to a loss of emphasis and clarity.

Solution: Use a PDF to Word converter known for retaining text formatting. Post-conversion, check the document and manually adjust any text that has lost its bold or italic formatting.

Section 4 Wrong Alignment of Lines

Incorrect alignment of lines is a common issue, resulting in a messy and unprofessional-looking document.

Solution: To fix alignment issues, ensure the PDF is well-formatted before conversion. Use conversion tools that maintain the original layout and structure. Post-conversion, adjust the alignment manually in the Word document if necessary.

Section 5 Redundant Blank

Redundant blank spaces can appear in the converted document, disrupting the flow and structure.

Solution: After conversion, scan the Word document for any unnecessary blank spaces and remove them. Using a converter that minimizes blank space issues can save you a lot of time and effort.

Section 6 No URL

Hyperlinks present in the original PDF might not transfer correctly to the Word document, leading to missing or broken URLs.

Solution: Ensure that the PDF to Word converter you use supports hyperlink conversion. After conversion, test all URLs to confirm they work correctly, and manually reinsert any missing links.

Section 1 Retain Page Layout

Maintaining the original page layout during conversion is crucial to preserving the document's integrity and readability.

Solution: Choose a PDF editor that excels in retaining page layout. Some editors offer options to lock the layout before conversion, ensuring that the converted Word document mirrors the original PDF closely.

Section 2 Update PDF Editor Version

Using outdated software can lead to compatibility issues and conversion errors.

Solution: Regularly update your PDF editor to the latest version. Updates often include bug fixes, improved features, and better compatibility with various file formats, enhancing the conversion process.

Section 3 Try Another PDF Editor - AmindPDF

If your current PDF editor isn't delivering satisfactory results, consider switching to another reliable editor like AmindPDF. AmindPDF is as useful as SmallPDF and offers a range of features that can streamline your PDF to Word conversion process.

Benefits of AmindPDF:

How to Use AmindPDF for PDF to Word Conversion:

• Step 1. Download and Install AmindPDF: Visit the AmindPDF website, download the software, and follow the installation instructions.
• Step 2. Open Your PDF Document: Launch AmindPDF and open the PDF file you wish to convert.
• Step 3. Select the Conversion Option: Navigate to the conversion tool within AmindPDF and select "PDF to Word".
• Step 4. Start the Conversion Process: Click the "Convert" button and let AmindPDF handle the rest. After that, you can proof the converted Word document. If any problems, you can review part 1 to solve them!

Switching to a reliable PDF editor like AmindPDF can significantly enhance your PDF to Word conversion experience, minimizing errors and saving you time.

Converting PDFs to Word documents doesn't have to be a daunting task. By addressing common issues such as font type and size errors, wrong words, text chaos, misalignment, redundant blanks, and missing URLs, you can achieve a smooth and accurate conversion. Moreover, using a reliable PDF editor, keeping your software updated, and considering alternatives like AmindPDF can help you retain the original layout and improve overall conversion quality. Follow these tips to ensure your PDF to Word conversions are hassle-free and accurate.

Heather Marston

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